Dates and times
For the purpose of scheduling we require the start date and time and the finish date and time of the single event OR THE FIRST of a set of recurring events. The times must include the full period of occupancy of the hall, including set up and taking down. Please consult the bookings officer if other access to the hall is required for preparing for your event.
For your information, the basic costs are:
- One-off hire: $30 per hour (2 hour minimum hire) weekdays
- One-off hire: $35 per hour (2 hour minimum hire) weekends
Other considerations, including the type and purpose of the hire, will be discussed between you and the bookings officer before an actual cost is established and an invoice issued.
Direct deposit details
BSB: 064 424
Account: 1064 3517
Name: Mapleton Hall
Reference: your last name or organisation (this is essential)
Before your booking is secured, the Trustees will have to agree to the booking and you must pay the full hire fee, except in the case of recurring hire, when payment for the first three sessions is necessary, thence in advance for each session. The bond is payable no later than seven days before the start of hire. All hirers must agree to the items above.
Possible suspended use of venue (for regular hirers): the Trustees may need to suspend use of the hall for a particular session(s), in which case the Bookings Officer will give the regular hirer at least 14 days’ notice.
The basic hire cost includes the use of the venue floor space, toilets, chairs, tables and kitchen facilities and basic equipment. Piano use is also an option but tuning is not included.
The basic hire cost does not include table settings, which are available for hire but need to be arranged with the bookings officer. No cleaning fee is included in the basic hire cost.
Your bond will be refunded promptly after your hire. A full refund is subject to fulfilment of the hirer’s responsibilities outlined in the document ‘Additional Conditions of Hall Hire’.
Public Liability Insurance (you will need it): you must provide and maintain Public Liability Insurance of $20 million and provide proof of its existence and suitability 14 days prior to initial use of the venue. The Trustees may be able to assist with one-off insurance cover for a private function. More details are in the document ‘Additional Conditions of Hall Hire’ and through discussion with the bookings officer.
Incident Report Form: if an injury or damage occurs during your time of hire, you must complete the Incident Report Form provided by the Trustee who hands you the key upon arrival.
Cleaning check list: this will also be given to you on arrival.
Additional Conditions of Hall Hire: there are other specific conditions of hire regarding noise, protection and use of the premises, and final clean up in the document ‘Additional Conditions of Hall Hire’ that you must understand and agree to. That document also outlines the obligations of the Trustees in making the venue available for hire. View the hiring documents.
